Documents are the most common type of file you will use on the BrailleNote QT. You must give each document a unique name enabling KeySoft to distinguish one document from another. For example, when you use KeyWord to write a letter, that letter is stored as a document. Every document name should indicate what type of information it contains. A document name can be up to 250 characters long, including spaces. It cannot contain the following characters: \ / : * ? " < > |
3.4.2 Folders. When you have been using your BrailleNote QT for a while you could very easily accumulate several hundred documents, and it could become tedious to find any particular one. To make life easier, documents can be organized into groups called "Folders." Initially, there are folders named "General," and "My Books," together with a number of others which KeySoft uses. Besides these, you can create as many new folders as you wish. If you have a lot of files to organize and are comfortable with the concept, you might want to create a directory structure of folders, where there is more than one layer of folders. Details about how to do this and all other aspects of folder and file management are covered in Chapter 13. Folders can contain both Braille and text documents. Folder names can be up to 250 characters long, and can consist of any Braille signs except those for the following characters: \ / : * ? " < > |
3.4.3 Drives.
Documents can be stored by different pieces of hardware in the BrailleNote QT, called disk drives, or just drives. BrailleNote QT incorporates a type of memory called flash memory. The associated drive is referred to as a Flash Disk. It provides fast, secure storage, retaining its contents even if the battery is flat. It is the memory you normally use to save your documents. You can copy, rename, erase or edit and re-save documents to the Flash Disk. Another drive is the KeySoft System Disk. This drive stores information installed in the factory. This includes the main operating software, User Guide, and a sample book. Information installed at the Factory is retained even if the battery goes flat, but user information stored in the KeySoft System Disk will be lost. It is therefore not recommended that you save documents in the KeySoft System Disk, but you can open documents like the sample book and the BrailleNote QT user guide that are stored in it. If you do save documents in the KeySoft System Disk, be aware that they will be lost if the battery goes flat or you do a Reset with J-K-L keys held down. You can also add external drives to the BrailleNote QT. 3.4.4 Changing the Current Drive.
There is a way of selecting a drive in KeySoft generally, which is not restricted to the KeyWord. If you are at a prompt for a filename or folder name, and you have not had the opportunity to select a drive, then press BACKSPACE. KeySoft displays: "Drive? (Last drive used)." To step through the list of available drives press SPACE. The list comprises the Flash Disk and KeySoft System Disk, and if in use, the Compact Flash card and/or Storage card and Network. To select a drive, either step through the list of available drives press SPACE or ADVANCE then press NEXT or ENTER, or just type the first letter of the drive name.